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ARCHIVES FOR UFO RESEARCH |
AFU |
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By-laws for the Archives for UFO Research Foundation § 1. Name of the foundation The foundation shall be called "Archives for UFO Research" (in Swedish: "Arkivet för UFO-forskning"). § 2. Purposes of the foundation The purposes of the foundation shall be -- a. to manage and develop a Swedish archive and library for documents and literature concerning Unidentified Flying Objects (UFOs); b. to support, promote and pursue research to obtain increased knowledge about the UFO subject ; c. to pursue information and stimulate a critical, scientific discussion about UFOs; and d. to function as the archives and library unit for UFO-Sweden, the Swedish national group of UFO researchers and groups of ufologists. § 3. Assets of the foundation The foundation's assets shall be -- a. the available collection of books and archival documents, including what has been donated to the foundation ; b. what might be donated to the foundation through wills, gifts or otherwise; c. yields from assets governed by the foundation. § 4. Activities of the foundation The foundation shall actively -- a. obtain, catalog and care for printed media (books, documents, magazines, clippings, etc); pictorial archives; audio- and video tapes; UFO reports; and personal and organizational collections. The archive shall, through agreements with donors, receive and keep materials considered interesting and valuable for future research; b. support, initiate and pursue documentation, bibliographical research, and other research, in connection with the subject of UFOs; c. publish, in print, results of research performed with support from the foundation, or it's archive, in connection to the foundation's activities, or results which, generally, or from a research standpoint, are judged to be of value within the foundation's area of interest. All profits from the foundation's publications shall only be used for purposes mentioned under § 2, above. d. receive and care for organizational materials from UFO-Sweden and it's local groups, etc. § 5. Partners of the foundation a. The foundation shall, to the extent decided upon by the foundation's board of directors, be open to private citizens, who have fulfilled the minimum duties concerning an annual fee; or who have made a comparable effort to develop the activities of the foundation. b. Any person, society, company or institution which, after approval by the board of directors, is willing to support the foundation to a greater extent, shall be named a sponsor; c. Supporters (§ 5 a) and sponsors (§ 5 b), who have won admittance to the archives, shall be forwarded inventories of the archives holdings, rules for loans, and current information about the foundation's activities. d. Any person who misuses the foundation's archives, or does not follow rules given by the foundation, shall be excluded from admittance to the archives. Such a decision shall be submitted to the next board meeting for final approval. § 6. Board of directors a. The board shall reside in Norrköping, Sweden. The board is constituted by at least four (4) members. Election period shall be one year. The board constitutes itself and decides who has the right to sign for the foundation. The board appoints chairman, secretary and treasurer. b. The board has the competence to make decisions if at least three of it's members are present. c. Summons to, and agenda for, board meetings, to be held at least once each year, shall be sent by the secretary at least one week in advance. Minutes of the proceedings shall be kept, wherefrom the decisions of the board will be apparent. The minutes shall also be approved by two members of the board who have not written the minutes. d. A resigning board member shall, at the next board meeting, be replaced by election by the remaining members of the board. Replacing board member is admitted to the board in replace of the retiring member. § 7. Liabilities of the board The liabilities of the board are to plan and handle current activities and economy; to decide upon the minimum annual fee; to keep an ordered accountancy; and to, within three months from the end of a calendar year, deliver to the auditor the foundation's ordered verifications, accounting, and an annual report. § 8. Auditing The foundation's accounting and management shall be controlled by an auditor, appointed by the board. The auditor shall, within a month after the closing of the books and delivery of the annual report, and, at the latest in connection with the annual board meeting, give an auditor's report , stating whether he/she proposes freedom from liability for the past year. If the auditor does not consider he/she can propose freedom of liability he shall convene the board of directors and submit the auditor's report for consideration. § 9. Change of these by-laws Change of the by-laws of the foundation can only be decided upon by the board. § 10. Dissolving the foundation To be valid, decision about dissolving the foundation shall be passed by two board meetings, following each other. Should the foundation be dissolved it's assets shall go to the institution that can best care for the material according to the aims under § 2. § 11. Exception from Swedish supervision of foundations According to the [Swedish] law of May 29, 1929, this foundation shall be excepted from government supervision.
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